How do operations under COVID 19 conditions work in practice?
(30 October 2020)
On 29 October 2020 the mask obligation was extended and exists no longer only in the buildings, but also outside on the entire Campus. Justified exceptions are made where a medical certificate exempts you from the obligation to cover your nose and mouth. In such cases, you may enter the relevant areas with a face shield instead of a nose-mouth mask; this shield must cover the entire face.
Since 1 August 2020, all employees have had the option to alternate between working from home and working on campus. In the process, at least 50% of the work is to be carried out at the respective university workplaces, in accordance with the relevant personnel deployment concepts and to the extent that it can be organised, that enough space is available and that the social context allows.
Note: The previous rule for compulsory attendance at the workplace was amended on 29 October 2020 as follows: provided that all duties are performed in full, the proportion of work done in the home office can, in consultation with superiors, exceed 50%. If possible, service and committee meetings should not be conducted in person but online.
Lectures and seminars
For lectures, seminars and other events, a maximum of 50 people are allowed in one room. A detailed information sheet is available in the service portal. Lab internships and other practical classes can likewise take place with up to 50 participants, as well as sports training and exercises including university sports. Any events that are not absolutely necessary (parties, choir and theatre rehearsals etc.) are not permitted.
Written exams can once again be taken in lecture halls with fixed seating, subject to special traceability regulations (with seat registration). For exams of any kind (including doctoral and post-doctoral examinations), a handbook is provided in the service portal.
Note: The new regulations for events and meetings adopted by politicians in mid-October 2020 do not apply to teaching and examination operations, as these are regulated separately in the Allgemeinverfügung für Hochschulen.
The university library provides more space for studying and revisions for students writing term papers or theses.
Business trips and excursions
Business trips within Germany are once again possible. Business and research trips abroad can be approved in urgent cases, subject to the Federal Government’s country-specific travel warnings and special regulations. Excursions within Germany are likewise once again possible. *
* Due to the current situation and increasing numbers of infections, the regulations for all business and research trips may change at short notice. The final decision is made by Department 3.
Key rules for operations under Covid-19 conditions?
- Keep your distance! At least 1.5 meters (5 feet). If that’s not possible, use plexiglass partition or cover your mouth and nose with a mask or cloth.
- Mouth-nose mask: see above.
- Communication: If possible always communicate by phone, email or video conference.
- Greetings: Avoid at all cost! No handshakes! No hugs!
- Rooms in general: Air all rooms regularly or leave ventilation/air conditioning switched on.
- Confined spaces: (e.g. lifts, toilets, changing rooms, photocopy rooms, tea kitchens) should be used by one person at a time.
- Social rooms: Should be used only by persons who are not allowed to eat and drink at the workplace (e.g. laboratory, workshop). Only one or a few persons at a time. Seats at a distance of at least 1.5 m (5 feet) next to each other (not facing each other).
- Office workstations: Mainly in individual offices; alternatively: staff rotation in offices with several occupants resp. working from home. In offices used by several people at the same time, the distance between seats should be at least 1.5 m, if possible not facing each other. Auxiliary plexiglass partitioning.
- Workshops and labs: Follow the distancing rules. Don’t share any personal protective equipment with others. If possible, don’t share any tools with others, clean them regularly and wear gloves when tools are used by more than one person.
Key rules for Covid-19 infection, symptoms, contact, international travel
- Covid-19 infection verified: Patients who have tested positive for Covid-19 are not allowed to enter the RUB campus and facilities until the responsible public health department has lifted the quarantine.
- Symptoms present: Persons with symptoms of a respiratory tract infection (cough, sniffles, sore throat with/without fever) and/or suffering from newly occurring odour or taste disorders are not allowed to enter their workplace; please contact your doctor instead (if necessary Covid-19 test, sick leave).
- Contact with a patient: Persons who have had direct contact with a Covid-19 patient may only enter the RUB campus and facilities after the quarantine imposed by the health department has ended (at the earliest 14 days after contact).
- International travel: Persons returning from a trip abroad are not allowed to enter the RUB campus and facilities during the quarantine period (see “Corona Einreiseverordnung NRW”, i.e. entry regulations NRW).